A job acceptance letter serves three purposes: it confirms the offer terms in writing, signals professionalism to your new manager, and starts a paper trail you'll occasionally need (for background checks, visa filings, relocation claims).
What to include
- •Thank-you line for the offer.
- •Explicit acceptance — the word "accept" must appear.
- •Confirmed title, start date, location (remote/onsite/hybrid).
- •Confirmed compensation — base, bonus, equity, sign-on if any.
- •A sentence on what you're looking forward to.
- •Ask for the next steps (paperwork, background check, equipment).
Sample
"Dear [Hiring Manager], Thank you for offering me the [Role Title] position at [Company]. I'm delighted to formally accept the offer. As discussed, I'll be joining on [Start Date] as a [Role] reporting to [Manager], based in [Location]. My compensation will be [Base], with [Bonus/Equity/Sign-on] as detailed in the offer letter dated [Date]. I'm especially looking forward to contributing to [Team/Project]. Please let me know what paperwork or pre-boarding steps you need from me. Best, [Your Name]."